Data Protection & Privacy Policy

Effective Date

February 1, 2025

1. Introduction

The Pink Passport LLC ("we," "our," or "us") is committed to protecting and respecting your privacy. This Privacy Policy explains how we collect, use, disclose, and safeguard your personal information when you visit our website thepinkpassport.co or engage with our services, including group travel experiences.

2. Information We Collect

- Full name

- Email address

- Phone number

- Mailing/billing address

- Payment information (processed securely via third-party services)

- Travel preferences, emergency contact details, and other trip-related personal information

- Technical data (e.g., IP address, browser type, cookies, usage data)

- Government-issued identification and other data necessary to conduct safety screenings and background checks

3. How We Use Your Information

- Provide and manage our services

- Process bookings and payments

- Conduct safety screenings and background checks on all travelers, including guests, to maintain a safe and secure group travel environment

- Communicate with you about your trips, updates, and customer support

- Send marketing communications (if you've opted in)

- Improve our website and customer experience

- Comply with legal and regulatory obligations

4. Sharing Your Information

We do not sell your personal data. We may share your information with:

- Trusted third-party services that assist with background checks and safety screenings, under strict confidentiality and data protection agreements

- Travel vendors, service providers, and payment processors involved in organizing or delivering your trip

- Legal authorities when required by law

- Our staff and contractors who need access to the data in order to support our services, all under confidentiality obligations

5. Data Retention

We retain your personal data only for as long as necessary to fulfill the purposes for which it was collected, including satisfying legal, accounting, or reporting requirements.

6. Security

We implement appropriate technical and organizational measures to protect your personal data from unauthorized access, disclosure, alteration, or destruction. However, please note that no method of transmission over the internet or electronic storage is completely secure.

7. Your Rights

Depending on your location, you may have the right to:

- Access the personal data we hold about you

- Request correction or deletion of your data

- Object to or restrict certain processing activities

- Withdraw consent (where processing is based on consent, such as for marketing)

- Lodge a complaint with a relevant data protection authority

8. Cookies

Our website uses cookies to enhance your browsing experience and collect data about site usage. You can choose to accept or decline cookies through your browser settings.

9. Changes to This Policy

We may update this Privacy Policy from time to time to reflect changes in our practices, legal requirements, or technology. When we do, we will update the "Effective Date" at the top of this page.

10. Contact Us

If you have any questions, concerns, or requests regarding this policy or your personal data, please contact us at: Email: info@thepinkpassport.com.